Booking meeting rooms
Improving the comfort for employees and visitors, reducing costs and optimizing workspace management is achieved through the introduction of GIS INP.
Digitalization of meeting rooms is a necessary step in today's business environment and includes the introduction of advanced technologies to optimize the management and use of workspaces.
Modern meeting room reservation systems offer solutions that simplify the process of finding and reserving the right rooms, increasing the overall efficiency of using office resources and accessibility for employees.
Intelligent booking systems are aimed at creating a user—friendly and productive environment where every stage — from remote booking and availability control to integration with calendars - is tailored to business needs.
Navigation and search
Modern navigation and search for a meeting room in an office center is carried out through a website, an infomat or a mobile application that is part of a geographic information system based on the digital twin of the parking spaces of the Indoors Navigation Platform®.
The mobile app
Convenient and quick access to the booking system via mobile devices or PCs improves the overall employee experience of using office space. This increases the level of satisfaction, as the system helps to solve work tasks easily and quickly.
Quick search
Reducing the time required to organize meetings and find available meeting rooms leads to saving employees' time and reducing the company's operating costs. This makes the booking process easier and less costly for all participants.
ACS integration
GIS helps to integrate access control systems to premises, ensuring security and restricting access to certain meeting rooms for unauthorized employees. This is especially true for confidential meetings or events.
Employee productivity
The introduction of a geographic information system (GIS) for managing the booking of meeting rooms is an important step towards improving the efficiency and organization of business processes, which helps to optimize the workspace and improve the conditions for productive work of employees.
Advantages of implementing a geographic information system (GIS) when booking meeting rooms
Optimization of space usage.
GIS INP allows you to see the current status of all meeting rooms in real time, which greatly simplifies their effective use. Thanks to geolocation, you can easily find and book the most suitable rooms based on location, accessibility and facilities.
Easy navigation for users.
GIS INP provides users with a digital map of the office space, helping them easily navigate inside the building. This is especially useful in large business centers or offices with several floors, where quickly finding an empty meeting room becomes an important factor for organizing meetings.
Increase employee productivity.
Thanks to the automated booking system and fast navigation, employees spend less time searching for available meeting rooms and organizing meetings. This frees up time for more productive work and improves the overall efficiency of the team.
Flexibility in booking management.
GIS implementation makes the booking process flexible and adaptive. The management can access up-to-date information about the occupancy of meeting rooms at any time and change the booking settings depending on the needs.
Analytics and control of the use of premises.
GIS allows you to collect data on how meeting rooms are used: the frequency of bookings, the time of use, and the popularity of certain rooms. This data helps to optimize the process of managing office resources and identify the most in-demand rooms for further improvement of their equipment.
Client orientation
Modern booking systems for meeting rooms create maximum comfort and convenience for users in office and business centers.
Simplify the organization of meetings by accessing the digital map of meeting rooms and navigating through mobile devices.
What the user gets:
- A detailed map of the stadium is available on your mobile phone, with the ability to plot a route to the desired exit to the podium and navigate it like in a navigator
- Quickly determine your location on the territory of a sports facility
- The ability to find an object of interest in game mode using augmented reality hints — AR navigation in the stadium
- Direct notification of events at the stadium with reference to your geo-location
- Displaying friends on the map of a sports facility
Digitalization
Digitalization of meeting rooms includes automation of management and booking processes, which allows optimizing space usage and obtaining real-time analytics.
Indoor Navigation Platform successfully helps to manage internal processes in offices, ensuring more efficient use of meeting rooms.
What the management gets:
- A detailed map of the office space with information about the availability of each meeting room
- Statistical data and analytical reports on the frequency of use of rooms in various time intervals
- The ability to manage online booking processes and track employee movements
- Optimizing the use of meeting rooms depending on the popularity of the time, days and frequency of bookings
- Automation of access control to premises and integration with payment and billing systems
- A new user feedback channel through a single platform
- Improve security and get visual information about the events taking place in the office.
- Reducing maintenance costs and increasing the cost-effectiveness of office space management.
Effectiveness and relevance
The implementation of the Indoors Navigation Platform system and the use of analytics and tracking tools will help increase the efficiency of using meeting rooms by 30%, increase the profitability of their rental by 25%, improve the quality of user service by 20%, and asset security by 15%.
Frequently Asked Questions about booking using the Internal Navigation Platform (INP)
Mobile notifications are used to inform users about upcoming bookings.
For real-time navigation and movement tracking, installing a mobile app is required. It is available in the respective app stores for your device or can be integrated into an existing app via Indoors SDK. Detailed documentation is available in the INP platform control panel.
Outdoor accuracy depends on GPS signal quality and is approximately 10 meters.
Our address
Ulitsa El Barsha 1, El Barsha 1, El Barsha, Hadaek Muhammad Bin Rashid, emirate Dubai